OregonRocketry
Minutes of Business Meeting
May 1, 2003

 

Officers Present:


Dennis Winningstad, President
John Gamble, Secretary
Alex McLaughlin, Treasurer

Stephen Tarr, RSOC

Dennis Winningstad called the meeting to order at approximately 7:45 p.m.

Approval of the minutes of the March and April meetings was unanimous.

Treasurer’s Report - Alex McLaughlin reported a total of $4598.10, with $1247.00 of that in the Launch Site Development Fund.  April expenses included a lease payment of $500 for the Brothers property and $250 for the TARC matching funds.

Old Business

Launch Site and Waivers – Paul was out of town, so Dennis gave the report and read a letter from Paul.  There has still been no formal word back on the public waiver applications, although the Seattle FAA office has given the OK for 40K and everyone is still waiting back from Washington.  The weekend Brothers and Alvord waivers were approved.  The lease has been approved and payment made.  Bob Moscoe reported that the site on the top of the hill is looking better. It was approved to purchase 3 porta-pots for $375 and pay $45 per launch for service.  This will save money over the ~$1000 year paid for five public launches in previous years.  It was also noted that due to a conflict with the Air National Guard, the third weekend of August was out for EX and may be moved to the fourth weekend.

Sunset Rocketry Club – A matching grant of up to $250 for contributions made by OROC members was paid to SRC for the TARC finals, May 3.  The team is ready and anxious to go.  The Good Day Oregon TV spot has been pushed back due to the return of the USS Abraham Lincoln.  SRC may have also located a FAR101 range near Forest Grove.  More to follow.

Member ID – Matt Jones will try to have additional ID cards available at the Brothers launch for all new members.

HSA/SEA – John Gamble reported that there has been some progress in Congress, but more will come soon.  John Wickman’s web site is the best source for new information.

New Business

Launch Site Communication – Dennis discussed keeping the BoD apprised of use of the waivers.  If a group plans a launch and then backs out, it would be a courtesy to the BoD to let them know.

Camping Rules – Everyone one is reminded that there is NO sagebrush burning at Brothers at the request of the landlord.  Please inform others who may not be aware of this request.  Also, bring five gallons of water and a shovel for each campfire.

May Launch – The trailer will be hauled by Paul with a Friday ETA of early afternoon.  Vendors expected onsite are All Hobbies and ACME.

April Launch – The April launch in Sheridan is out because of excessive crop damage.  The September launch is still OK.

Duplicate Sheridan Gear – John Gamble suggested that OROC build a Sheridan-specific set of ground support equipment to minimize the need to haul the trailer over the mountain.  The BoD will consider it.

LEUP/Motor Storage Issues – OROC is still considering group storage options.

Embroidery – Matt Jones has found a very reasonably priced stand to put the OROC logo on some hats.  There is a discount at 30 hats, so OROC will order 30 in time for Spring Thunder.

Corporate Issues – The Oregon Department of Justice requires registration of charitable organizations and OROC needs to submit the forms this month.  To clarify – OROC is a non-profit under IRS 501(c)(3), but we have not registered and are not required to register because our normal annual gross receipts are under $5000.  As long as that remains the case we do not have to file additional Federal paperwork.

TRA Prefect – Adrian Carbine announced that he was willing to stand as TRA 049 Prefect unless someone wanted to have an election.  There was no motion and Adrian remains TRA 049 Prefect.

NAR 555 President – Paul San Soucie was elected (in absentia) to the Presidency of NAR 555 for the 2004 launch season.  Whether he accepts remains to be seen.

The meeting was adjourned.

Submitted by

John Gamble, Secretary
OregonRocketry

Please send any corrections or additions to these minutes to gambler@interroc.com